Cloud computing is infiltrating every corner of the business world, but it's not only for-profit organizations that can benefit from cloud-based services. If you work in an educational setting, it's likely that you already use one or more cloud resources. These services offer educational institutes the same benefits as businesses, but many unique advantages, as well.
If you're deciding whether to move your organization's database storage off-site, then this guide will help you to understand some of the ways that cloud services can benefit your school.
1. Increased Security
Any school deals with a wide range of sensitive personal information for both employees and students. Although keeping this data on-site may seem like the most secure option, using dedicated cloud storage services can significantly enhance security. These advantages can be especially apparent if you still rely on entirely local record-keeping.
Most cloud-based services a high-degree of data protection and security. You won't need to rely on your own IT staff, who may not have the necessary skills or the available time to secure your data adequately. By using a secure cloud service to maintain your data, you won't need to worry about breaches potentially exposing personal information.
2. More Redundancy
Teachers need up-to-date information on their students, and this is more true now than ever. If your organization is still operating remotely or with a hybrid teaching model, your teachers require email addresses and other information to stay in touch with their students. If a local database goes down, this information may become unavailable, or your teachers may need to rely on out-of-date data.
Cloud-based storage services typically offer backups and redundancy options, ensuring that your data remains available in nearly all circumstances. This added reliability can be especially beneficial for teachers or administrators working from home that need guaranteed access to student or employee information.
3. Ease of Use
Managing local records and databases is often a job for specialized personnel, such as trained database administrators. If your IT department doesn't include these professionals, or if you often have teachers or other non-technical personnel accessing data, ease of use is paramount. As with security, cloud storage solutions offload the technical burden of data management to off-site IT workers.
Making your records system easier to use and more accessible can reduce training time and potentially increase your staff's productivity. You'll also help free up your own IT department from supporting team members who need help working with potentially more complicated local database systems.
For more information, contact a cloud solutions service in your area.